Exhibition Coordinator

Applications by: 13 October 2024

The National Gallery of Ireland (‘the Gallery’) wishes to recruit an Exhibition Coordinator for the Exhibitions & Collection Services Department. The Exhibitions & Collection Services Department is responsible for the management of a diverse programme of temporary exhibitions and the development of exhibition design identities. The department is responsible for coordinating all loans-in and out, including touring exhibitions. The team manages collection registration and digitisation, and looks after general collection management matters such as handling, photography, audits, storage, and disaster and recovery.

The purpose of this role is to manage exhibitions & displays. Reporting to the Head of Exhibitions & Collection Services the Exhibition Coordinator will:

• Project Manage the Gallery’s exhibitions and displays, manage the project’s critical path, drawing up schedules and establishing and monitoring key milestones and deadlines
• Lead teams and act as main point of contact for the project, Chair meetings and ensure action points are met
• Work closely with the Project Manager – Exhibition Design on the development of the exhibition identity, design and audio guide
• Build positive relations with internal project teams and external stakeholders such as partners and external curators, working with diplomacy and discretion at all times
• Be responsible for project budgets and producing accurate and detailed data in relation to expenditure and income
• Manage the loan list, reporting regularly on the status of loan requests to key stakeholders
• Act as the main point of contact for lenders, administering loan requests, managing loan agreements, ensuring that all conditions of loan are met throughout the loan period
• Ensure that accurate and detailed exhibition & loan information is recorded on the Collection Management System (TMS) and that exhibition & loan files (paper & digital) are created and maintained for each project
• Ensure that the exhibition galleries and displays are checked and maintained throughout the exhibition, taking any corrective action necessary
• Ensure catalogues are sent to lenders once an exhibition has opened
• Work closely with the Art Handling & Loans Manager in relation to the logistics and installation of the exhibition
• Supervise the loading and unloading of incoming artworks if required (this may be out of hours)
• Co-ordinate project debriefs and write evaluation reports
• Ensure compliance with health and safety requirements as set out in the NGI Safety Statement
• Upon successful completion of courier training, undertake courier duties in Ireland and abroad if required Manage & supervise exhibition interns/staff if required
• Assume other duties appropriate to the post as assigned by the Head of Exhibitions & Collection Services

Duration: Three year specified purpose contract

Grade and Salary: Salary is in accordance with point 1 of the Assistant Keeper II Salary scale (PPC), currently €37,583 per annum. Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment.
Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment.

Click Here for further information and details of the application process.